Knowledgebase

Outlook Mail Configuration Settings

 

On your Outlook go to Tools, Account settings, select your account and click change for an existing account and then review the following settings:

 

For a new account go to Tools, Account settings, Click New,  then click Next, select Manually configure server settings or additional server types at the bottom left and click Next, and finally review the details in the fields.

 

Note: Same settings apply for Outlook 2007-2013

 

User info

 

Your Name:  Enter Name i.e. names as will be appearing to the intended RECEPIENT

Email:  YourName@domain.com

 

Server info

 

Account Type: POP3

 

Incoming Mail Server: mail.domain.com i.e. mail.domain.com

 

Outgoing Mail Server: mail.domain.com i.e. mail.domain.com

 

 Logon info

 

If “YourName@domain.com " does not work, try “YourName+domain.com ") i.e. YourName@domain.com or YourName+domain.com

 

PASSWORD: Enter Your Correct Password Here e.g **********

 

Proceed to “More settings”

 

General Tab

 

Make sure the address is “YourName@domain.com” i.e. YourName@domain.com

 

Outgoing server Tab

 

Select “outgoing mail server requires authentication” and “use same settings as my incoming mail server”.

 

Advanced

 

Incoming server (POP3): 110 for POP3   (143 for IMAP)

Outgoing server (SMTP): 25 (If 25 does not work, try 26, as some ISPs block port 25)

 

On Delivery set “Leave a copy of mail on server”

 

Click ok, then on Test account and then ok/finish when it completes testing.

 

NOTE: The only thing that changes is the email address and password to the corresponding ones.

 

For Signature on Outlook 2007 go to Tools, Options, Mail Format, then on Signature, Add “New” and give the signature a name i.e. all. Save, and in the text box below add your Signature. On the top right under “Choose the Default signature” select the email account and assign the signature you have created (All) from the Dropdown arrows labeled “New Messages” and “Replies/Forwards”. Finally click on Ok and you can now sent emails with your customized signature.

 To configure send receive on Outlook 2007 go to tools OPTIONS then MAIL SETUP  and click on the Send/Receive button then set the counter to 1 Minute on the first option where it reads 30 minutes.

For Signature on Outlook 2010-2013 go to File, Options, Mail, then on Signature, Add “New” and give the signature a name i.e. all. Save, and in the text box below add your Signature. On the top right under “Choose the Default signature” select the email account and assign the signature you have created (All) from the Dropdown arrows labeled “New Messages” and “Replies/Forwards”. Finally click on Ok and you can now sent emails with your customized signature.

To configure send receive on Outlook 2010-2013 go to File, then Optionsand then scroll down on the Advanced Tab and click on the Send/Receive button then set the counter to 1 Minute on the first option where it reads 30 minutes.